Hospitals can still be better prepared for natural disasters
When a natural disaster strikes—whether flood, tornado, hurricane, or wildfire—nearly every aspect of a healthcare system’s operations are impacted. There is an influx of patients in crisis and a spike in calls for emergency services. There are logistical problems—impassable roads, power outages, and communication and internet breakdowns. Supply chain disruptions mean hospitals lose ready access to new medical and protective equipment and must rely on whatever backup they have on hand. And disasters require added vigilance. Healthcare systems must be wary of companies looking to capitalize on disaster situations by peddling counterfeit masks and other supplies.
To adequately prepare for the impact of storms, coordination is needed among a number of entities, including healthcare systems; ambulatory surgery centers; local police and officials; federal agencies such as the Federal Emergency Management Association (FEMA), Assistant Secretary for Preparedness and Response (ASPR), and the Biomedical Advanced Research and Development Authority (BARDA); and independent organizations like ECRI, which conduct medical device evaluations to ensure that supplies meet safety and quality standards.
The ongoing impacts of climate change have meant an increase in the frequency and severity of storms. A recent study from the Massachusetts Institute of Technology in Nature Communications looking at the past 150 years found that major hurricanes are more frequent than in the past, and those that make landfall are more powerful and destructive. Within the past 20 years, we have experienced the destructive power of Hurricanes Katrina (2005), Irene (2011), Sandy (2012), and Maria (2017), which left massive devastation and death across the Southern US, East Coast, and Puerto Rico.
Fire-related threats are on the rise as well, driven by rising temperatures and drought. According to the National Interagency Fire Center, the most destructive wildfires have all occurred since 2004.
And climate change has changed the sorts of storms that hit, which can leave states woefully unprepared. This happened in February 2021, when Winter Storm Uri hit Texas, unleashing frigid temperatures and historic snowfall—including up to 6 inches in Austin. Ice blocked all means of electrical generation—from natural gas pipelines to wind turbines—and left 3.5 million without power. As the power shut down across the state, so, too, did people’s dialysis and oxygen machines. Hospitals did not have usable water. When Texas’ more than 400 dialysis centers closed, those 34,000 patients went to hospitals, which had to keep machines running around the clock and ration services in an attempt to meet demand.
“In Texas, they are prepared for heat and tornadoes, not for frozen water,” says Gail Horvath, MSN, RN, CNOR, CRCST, patient safety analyst and consultant with ECRI, the nation’s largest federally designated patient safety organization. When hospitals were affected by winter storm Uri, ECRI was able to help them manage an unexpected emergency. “We created step-by-step job action lists to perform once the boil alerts had been lifted to guide them in safely bringing sterilization and high-level disinfection equipment back online. By following these actions, the hospitals were able to then resume elective surgeries.”
The attacks on the World Trade Center on September 11, 2001 (9-11), exposed a number of weaknesses in the nation’s readiness for widescale public health emergencies and helped to usher in a new era of coordination and preparedness. After 9-11, the Centers for Disease Control and Prevention (CDC) began funding states’ preparedness efforts and expanded the Strategic National Stockpile to ensure that there were ready medical supplies on hand. The CDC also created an emergency operations center that coordinates with similar centers in each state. Rather than operating independently, each state was given centralized training on emergency management. And the CDC launched the Epidemic Information Exchange (Epi-X) to provide a secure means of online communication around emerging health threats.
FEMA also overhauled its approach to disaster management in hospital and healthcare systems after 9-11, releasing the National Incident Management System (NIMS). NIMS is a systems approach to coordinating public and private entities in disaster response, designed as a national framework for hospitals and healthcare systems to adopt. It involves establishing an incident command system—a multiagency coordination system among health departments, Emergency Management Services, 911 call centers, law enforcement, ambulatory care centers, and other institutions.
NIMS directs healthcare systems to implement a Public Information System with a designated spokesperson to manage media inquiries and inform the public. The system includes implementation tracking to ensure that protocols are being followed, preparedness funding in order to cover costs of implementation, and guidance around revising and updating plans. NIMS also calls for mutual aid agreements in order for organizations to share in personnel, supplies, equipment, facilities, and labs as needed during emergency situations. These mutual aid agreements can include nearby hospitals, law enforcement and fire departments, pharmacies, and medical supply vendors. This mutual-aid system, reports a related FEMA Fact Sheet, “is not a replacement for any individual hospital’s or healthcare system’s emergency planning; rather, it is meant as a supplement that will augment a hospital’s or healthcare system’s capabilities.”
While the need for such coordinated efforts might seem obvious in light of the massive public health challenges the country has faced in recent years, sharing resources and information between these very distinct public and private organizations was not always the norm.
“After 9-11, FEMA developed command training for everyone,” says Horvath. “People recognized that in an emergency, competition is set aside. In my last clinical role, we had partnerships with competitors and shared an emergency management plan.”
During natural disasters, the number of elective surgeries drops by as much as 20% for the most severe hurricanes, according to one study from the National Bureau of Economic Research. But hospitals are at the same time faced with a surge of patients seeking emergency services and may be themselves restricted in their capacity due to weather conditions, lack of supplies, or shortage of beds. And studies have found that patients remain in hospitals longer following a post-casualty event.
When Hurricane Sandy hit the Northeast in 2012, some hospitals were left in chaos. “It didn’t really occur to me that the hospital was going to be in trouble,” Robert Berg, MD, an obstetrician at NYU Langone Medical Center, told the local news affiliate. “I thought, ‘We’ll have power upstairs. We’re an operating room.’” Instead, he found himself assisting with carrying patients downstairs on med sleds. In all, 300 patients had to be evacuated, including to neighboring states. Outdated building design and poor flood management had shut down their backup generators.
The ability to quickly transfer patients—including those recovering from surgery—and their records to nearby facilities is crucial, experts say.
It requires a healthcare coalition, or “a group of state, local, and hospital-based administrators working together to think critically about preparedness and what they can do to pool resources in a time of disaster,” says Sue Anne Bell, PhD, MSN, FNP-BC, a clinical associate professor of nursing at University of Michigan who specializes in disaster preparedness. She notes that Michigan, for instance, has “a clear plan to share access to ventilators.”
When the COVID-19 pandemic swept across the United States in 2020, hospital systems were again overwhelmed. In particular, the pandemic exposed the vulnerabilities in the nation’s supply chain, with many doctors and nurses running low on critical personal protective equipment (PPE) like N-95 masks and gloves.
With COVID-19 also came an increased possibility of infection in operating rooms and the need for hospitals to respond by limiting elective surgeries. The Anesthesia Patient Safety Foundation advocates the use of particular care during administration of anesthesia when there’s a high risk of exposure to respiratory droplets. Other agencies recommend greater use of telehealth and technology to prevent unnecessary traffic in and around the operating room and to conserve essential PPE. Colorado orthopedic surgeon Philip Stahel, MD, made a chart risk stratifying when to proceed with elective surgery during the pandemic.
Now, hospitals are not just reevaluating their OR procedures but also their supply chains in response to the pandemic, recognizing that they need to move away from sole-source contracts, says Timothy Browne, executive director of supply chain services at ECRI.
“Organizations are making their processes more resilient to sustain and navigate through natural disasters,” says Browne. “They have more inventory on hand and multiple alternatives for every product, so they can pivot quickly.”
Sole-source contracts—one vendor, one product—are not as common as they were pre-pandemic, he says, adding that before the pandemic, many healthcare systems also operated on a lean model, with just 30 days of backup PPE. Now, he says, many have shifted to keeping 120 days’ supply on hand.
On the federal level, there has been a major push to support more domestic suppliers to prevent the sorts of supply chain breakdowns and counterfeit products that happened during the COVID-19 pandemic.
During BARDA Industry Day in December 2021, Dawn O’Connell, assistant secretary for preparedness and response, spoke as part of a fireside chat on securing the supply chain about the need for assurance around domestic manufacturing capabilities. “When the whole world needed the same thing at the same time last spring, we saw how difficult it was for our healthcare responders to access the [PPE] they needed and many of the other medical supplies,” O’Connell said.
That, she said, has pushed the organization to take a number of steps, including investing in domestic manufacturing, restocking the Strategic National Stockpile with domestic manufactured goods, and ensuring that adequate supplies are coming from numerous domestic manufacturers that “can provide what we need when we need it next.”
Part of this effort means embracing innovation and entrepreneurship.
“Crisis drives innovation,” says Andy Poole, business solutions manager for ECRI. Where healthcare systems initially operated with limited supplies and sole suppliers, they are now getting involved in manufacturing and partnering with distributors.
In Massachusetts, this innovation and coordination played out in April 2020, when the state offered over $10 million to small manufacturers to pivot their production lines to producing healthcare equipment—including ventilators, sanitizer, masks, gowns, thermometers, and swabs. The effort helped to protect jobs while providing the FDA-compliant supplies that healthcare systems so desperately needed.
“Building a stronger, more agile system of preparedness means supporting private sector partners to acquire needed raw materials, retool manufacturing machinery, and train the workforce,” said O’Connell at BARDA Industry Day. “Building a robust, domestic, industrial base and developing new countermeasures requires that we widen our engagement. We need the views of the innovators, entrepreneurs, health officials, first responders, and the people we are trying to protect.”
References
Climate change indicators: wildfires. US Environmental Protection Agency. April 2021.
Machemer T. How winter storm Uri impacted the United States. Smithsonian Magazine. February 19, 2021.
O’Connell D, Roos J. ASPR Quarterly Stakeholder Update | March 2022. YouTube. March 24, 2022.
References for Timeline
NIMS: https://www.fema.gov/sites/default/files/2020-07/fema_nims_doctrine-2017.pdf
Federal Survey (2003): https://pubmed.ncbi.nlm.nih.gov/16220875/
National Preparedness System: https://www.hsdl.org/c/national-preparedness-system/
—Brita Belli is an award-winning writer and PR professional with published stories in the New York Times, National Geographic, MSN.com, and Alternet.